Principal Leadership Institute (PLI)
How to Convert Your Documents to the Portable Document Format (PDF)
The Portable Document Format (PDF) is a computer file format developed by Adobe Systems so that any kind of document created on any kind of computer can be viewed exactly as it was designed — no need for the user to have the original authoring application. PDF has become a de facto standard for online documents and forms.
UC Berkeley has signed campus license agreements to provide the most commonly used software from Microsoft and Adobe to all students at no cost. It is strongly recommended that you take advantage of this.
To retain your file's format when you share your files with other people or when you print your files by using commercial methods, you can save files as PDF files. Use PDF format when you want a file that:
Examples include resumes, legal documents, newsletters, files that are intended to be only read (not edited) and printed, and files that are intended for professional printing.
Microsoft Office for Mac 2011
The resulting PDF will only retain any existing hyperlinks if the original document is in the Open XML (.docx) format.
Note: After you have saved a document as a PDF file, you cannot convert it back to an Office file format without specialized software or a third-party add-in.
Earlier versions of Microsoft Word for Mac (2004, 2008) split document sections into separate PDF files. You will then need to combine them into a single PDF file using Adobe Acrobat Pro (File > Create > Combine Files into a Single PDF...), or a free online service such as MergePDF.net.
Microsoft Office 2010 (or 2013) for Windows:
This information also applies to Microsoft Word Starter 2010.
Microsoft Office 2007 for Windows:
Microsoft Office 2007 supports the PDF file format, but you must first install the free Save as PDF or XPS add-in. Go to the Microsoft Save as PDF or XPS Add-in for 2007 Microsoft Office programs and follow the instructions on that page.
Microsoft Office 2003 for Windows and earlier users will need Adobe Acrobat Pro or, alternatively, any number of free PDF creators that you can download from the web including PrimoPDF, FoxTab PDF Converter and PDF Converter Desktop for Windows, or convert files online without downloading any software with Baltsoft's PDF Converter (free) or Adobe's Acrobat.com (convert up to 5 files for free when you sign-up for a trial)
Mac OS X (from almost any application that can print):