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PLI Electronic Document Convention

General Requirements

  1. Document file name MUST BEGIN WITH YOUR LAST NAME AS REGISTERED AT UC BERKELEY (and first initial if multiple students in your cohort have the same last name), e.g. Oski Bear saves his LARP draft as Bear_LARP.docx (or BearO_LARP.docx if there's another student with the last name "Bear"). When submitting multiple drafts of the same document, use a numbering system to distinguish draft versions, e.g.Bear_LARP_3-1.docx.

  2. Submit documents in either Portable Document Format (*.pdf), or Microsoft Word (*.docx or *.doc) format if editing/reviewing is required. See How to Convert Your Documents to the Portable Document Format (PDF).

  3. The document itself should contain:

    • HEADER: your first AND last name as registered at UC Berkeley, date

    • FOOTER: page numbers, assignment name and/or number (if any)

  4. When using the Track Changes function in Microsoft Word, be sure to accept (or reject) any changes and change view to 'Final' (NOT 'Final Showing Markup') BEFORE converting to PDF and/or submitting the final document.

  5. When submitting assignments via email, the subject of your email should describe the assignment. It is preferable to send your assignment in a new message. However, if you choose to send by replying to an unrelated email, be sure to change the Subject line to describe the content of your message.

  6. It is strongly recommended that you take advantage of University campus license agreements providing the most commonly used software from Microsoft and Adobe to all students at no cost.

Master's Project (LARP)

  1. Your final Master's Project (AKA LARP) must be submitted in ONE SINGLE PDF FILE (with the exception of supplemental PowerPoint, video, etc.); see How to Convert to Portable Document Format (PDF).

  2. The LARP is officially a Master's Project, not a Thesis, therefore not subject to those stringent guidelines (although you may find them useful for formatting tips), and you do not file it with the Graduate Division. HOWEVER, you will need to use American Psychological Association (APA) general format.

  3. Contrary to the general requirements above and APA Style, please do not include a running head, for ease of redaction for anonymous sharing.

  4. The proper organization and page order for your Master's Project is as follows:

    1. Title Page (download sample title page)

    2. Abstract

    3. Optional preliminary pages such as:

      • Table of contents

      • List of figures, list of tables, list of symbols

      • Preface or introduction

      • Acknowledgements

    4. Main text

    5. References

    6. Bibliography

    7. Appendices

Rules of Thumb

  • Apple users: be sure that the "Hide extension" box is un-checked (or, in Microsoft Office for Mac 2008 and earlier, that the "Append file extension" box IS checked); other computers need the file extension (*.docx, *.pdf, etc.) to determine which application to use to open the file, so do not share a file without one.

  • Microsoft Office: We are no longer asking that you use "Compatibility Mode" (Word, etc. 97-2004) when saving documents, as the University is now providing the most commonly used Microsoft software to all faculty, staff, and students at no cost to individuals or departments; HOWEVER, keep in mind when sharing documents that some of your recipients may not have the latest version of MS Office installed, so your Open XML (*.docx) files may not be compatible with their systems.

  • Avoid using blank spaces and/or periods in file names; use _ underscore and/or - hyphen instead.

  • Don’t start or end your filename with a space, period, hyphen, or underscore.

  • Keep your filenames under 31 characters.

  • Avoid using these common illegal characters: # pound, < left angle bracket, $ dollar sign, + plus sign, % percent, > right angle bracket, ! exclamation point, ` backtick, & ampersand, * asterisk, ‘ single quotes, | pipe, { left bracket, ? question mark, “ double quotes, = equal sign, } right bracket, / forward slash, : colon, \ back slash, blank spaces, @ at sign.