Payroll and Personnel Forms
Beginning with the November 2014 pay period, exempt employees (those staff that are not eligible for overtime), begin reporting their leave usage in CalTime.
See CalTime web site for more information: http://caltime.berkeley.edu/
Non-exempt employees, those eligible to earn overtime or comp time, will be moving to a bi-weekly pay schedule on August 31, 2014, and will begin reporting their hours in CalTime at that time. For more information about the bi-weekly transition, please see CalTime FAQs: http://caltime.berkeley.edu/faq-page
Until these transitions are completed, timesheets for variable employees are due in the business office by middle of the month, usually the 15th, to ensure timely payments. Please refer to the following worksheet for a list of due dates through December of the current year. For fixed employees that accrue vacation and sick leave, timesheets are due in the Business Office by the 7th of the following month, or prior business day, for the pay period for which they are reporting.
NOTE: GSR and other academic variable employees (non-leave accruing), are out of scope for CalTime and should continue to submit time sheets to the Business Service office, by our internal deadlines.
Graduate Student Appointment Information
The Student Academic Appointment Application form has been updated to a routable pdf form and can now be completed and distributed for approvals electronically. The form can also be completed and approved by hand, as it has in the past. See the Checklist Form Routing Procedures below for details. If you have technical issues using the new form or have feedback, please contact Paul Cunningham or Junko Kiross.
Winter Break Appointment date:
GSRs: 12/16/2017 – 1/8/2018
Spring 2018 Appointment dates:
GSIs: 1/1/2018 – 5/31/2018
GSRs, Readers and Tutors: 1/9/2018 – 5/11/2018
Competed forms for Winter Break and Spring 2018 appointments should be turned in to Junko Kiross no later than Monday, 11/6/2017, to insure that appointments are processed on time.
For qualifying appointment dates and percentages for fee remission purposes, please see: http://graddashboard.berkeley.edu/appointments/fee-remission-eligibility/..
In-depth tutorial on fee remissions and how they are generated, please see: http://graddashboard.berkeley.edu/appointments/fee-remission-tutorial/..
GSI, Reader and Tutor rates: http://hrweb.berkeley.edu/labor/contracts/BX/current-rates
Information for New and Rehired Employees
All new or rehired employees must review University's Conflict of Interest and Substance Abuse Policies and acknowledge their understanding of Workers' Compensation Benefits.
See links below:
- Conflict of Interest for Public Officials Disqualification Requirements (from UCOP):
- NOTE: Form 700 needs to be completed by employees in designated positions. For list, see here
- Reporting Abuse Against Children or Dependent Adults and Elders (background/guidance)
- Statement Acknowledging Requirement to Report Child or Adult Dependent and Elder Abuse (includes list of affected positions)
- UC Policy on Substance Abuse to comply with Federal Drug Free Workplace Act (from Student Affairs)
- Substance Abuse Policy Resources on Drugs and Alcohol and dealing with Substance Abuse (from UHS)
- Workers' Compensation Acknowledgement Form (pdf form)
- Workers' Compensation Pamphlet (pdf)
Required Hire/Rehire Forms:
Non-Resident Tax Forms
These tax forms are required for non-resident alien employees. They must be completed every calendar year through the campus GLACIER online system. More information about GLACIER may be found at campus payroll website: GLACIER Tax Reporting Info.
Some employees may qualify for the benefits of a tax treaty depending on their country of residence/citizenship. For more information on Tax Treaties, please see UCOP website: http://www.ucop.edu/financial-accounting/policies-and-guidance/tax-forms-information/taxation-non-resident-aliens/index.html
For non-resident payroll withholding, see form w4nr-de at : http://www.ucop.edu/financial-accounting/_files/taxation/w4nr.pdf