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Payroll and Personnel Forms

Employee Timesheets

Important Updates:

Beginning with the November 2014 pay period, exempt employees (those staff that are not eligible for overtime), begin reporting their leave usage in CalTime.

See CalTime web site for more information: http://caltime.berkeley.edu/

Non-exempt employees, those eligible to earn overtime or comp time, will be moving to a bi-weekly pay schedule on August 31, 2014, and will begin reporting their hours in CalTime at that time. For more information about the bi-weekly transition, please see CalTime FAQs: http://caltime.berkeley.edu/faq-page

Until these transitions are completed, timesheets for variable employees are due in the business office by middle of the month, usually the 15th, to ensure timely payments. Please refer to the following worksheet for a list of due dates through December of the current year. For fixed employees that accrue vacation and sick leave, timesheets are due in the Business Office by the 7th of the following month, or prior business day, for the pay period for which they are reporting.

NOTE: GSR and other academic variable employees (non-leave accruing), are out of scope for CalTime and should continue to submit time sheets to the Business Service office, by our internal deadlines. 

Related Forms:

Graduate Student Appointment Information

Important Updates:

The Student Academic Appointment Application form has been updated to a routable pdf form and can now be completed and distributed for approvals electronically. The form can also be completed and approved by hand, as it has in the past. See the Checklist Form Routing Procedures below for details. If you have technical issues using the new form or have feedback, please contact Paul Cunningham or Junko Kiross.

Summer 2017 Appointment Dates :

GSRs: 5/13/17-8/15/17

Completed forms or email requests for Summer 2017 appointments should be turned in to Junko Kiross no later than Friday, April 7, 2017, to insure that appointments are processed on time.

Additional Resources:

For qualifying appointment dates and percentages for fee remission purposes, please see: http://graddashboard.berkeley.edu/appointments/fee-remission-eligibility/..

In-depth tutorial on fee remissions and how they are generated, please see: http://graddashboard.berkeley.edu/appointments/fee-remission-tutorial/..

GSR salary rates: http://www.ucop.edu/academic-personnel-programs/_files/1617/T22-10-1-16.pdf

GSI, Reader and Tutor rates: http://hrweb.berkeley.edu/labor/contracts/BX/current-rates

Related Forms:

Information for New and Rehired Employees

  • Employment Eligibility Verification 1-9 Form: PDF iconi-9_0.pdf

Non-Resident Tax Forms

These tax forms are required for non-resident alien employees. They must be completed every calendar year through the campus GLACIER online system. More information about GLACIER may be found at campus payroll website: GLACIER Tax Reporting Info.

Some employees may qualify for the benefits of a tax treaty depending on their country of residence/citizenship. For more information on Tax Treaties, please see UCOP website: http://www.ucop.edu/financial-accounting/policies-and-guidance/tax-forms-information/taxation-non-resident-aliens/index.html

For non-resident payroll withholding, see form w4nr-de at : http://www.ucop.edu/financial-accounting/_files/taxation/w4nr.pdf